Sprint: Map to the Destination of Connecting our Meetings

A primary intention of a yearly meeting is to connect its meetings, Friends and ministries.  Connecting is also one of Philadelphia Yearly Meeting’s strategic directions. In the past year, we’ve been developing a vision of a community where all of our meetings are highly connected to one another.  When Friends were asked at Continuing Sessions and in an email and a paper mailing to thousands of households what it looks like when meetings connect, their responses included impacts on committees, on individuals, on monthly meetings and on quarterly meetings.  Here are a few:

• Committees from several meetings convene together. For example, Religious Ed Committees of three or four meetings jointly gather on zoom.
• Not every meeting has to do every thing.  One meeting might anchor peace work in a region while another does outreach for multiple meetings.
• When there is an issue, such as burial ground maintenance or conflict resolution, that is common to many meetings, they gather together to assess and address it.
• Council members attend quarterly meeting events.
• Everyone knows where Upper Susquehanna Quarterly Meeting is!

You can watch a video that shares some of the ideas as well.  If you have thoughts about what it will look like when meetings are all connected, you can still share them through this online form. 

The next step is to develop a map that can guide us to this destination we’ve envisioned.  

At Annual Sessions, the body approved a Sprint to “identify strategies and pathways to help navigate to a place where our meetings are connected based on the vision of PYM Friends.”  A “sprint” is a short-term, focused, committee that will draw on the gifts and experiences of Friends across our community to get a job done or launch an initiative.  The full sprint charge can be read below.

This sprint will include 5-8 people who will report back to Sessions in March with a recommended map.  They will develop a wide range of ideas about the strategies, activities, resources, etc., that could move us from our current location to the envisioned destination of connected meetings.  The initial list may include impossible ideas!  They’ll test their ideas with PYM Friends and then develop a set of possible pathways. 

The approved charge indicates that Sprint members will be PYM Friends who have familiarity with our meetings and bring a strategic and or creative mindset and carry a sense of curiosity and hopefulness.  The sprint will include at least:

• One person active in their local meeting but not in the yearly meeting community
• One person active in their quarterly meeting but not in the yearly meeting community
• One person who is not staff or governance who is a young adult (under 35ish) and one who is in the second third of adulthood (35-60)
• One council member
• One staff member from communications and/or program

Friends who are interested in being considered for the sprint or who have a name to suggest are invited to share that with Cecilia Filauro, Executive Administrator, at cfilauro@pym.org by the end of August.  

Sprint: Map to the Destination of Connecting our Meetings

Charge:
To identify strategies and pathways to help navigate to a place where our meetings are connected based on the vision of PYM Friends.

Background: 
A destination of the first strategic direction, Connecting, is to increase the interactions that meetings have with one another.  Friends have been asked to contribute to a vision of what it looks like when we arrive at the place of interconnected meetings.  They responded at Continuing Sessions, at Council meetings and through a fundraising and email appeal on the subject.  The next step is to make a map to get to that destination. 

Composition of the Sprint:
The sprint will include 5-8 members.  The membership of the sprint will include at least:

• One person active in their local meeting but not in the yearly meeting community
• One person active in their quarterly meeting but not in the yearly meeting community
• One person who is not staff or governance who is a young adult (under 35ish) and one who is in the second third of adulthood (35-60)
• One council member
• One staff member from communications and/or program

Sprint members will be PYM Friends who have familiarity with our meetings and bring a strategic and or creative mindset and carry a sense of curiosity and hopefulness.

Accountability:
The sprint will be approved by and report to the yearly meeting in session.  Its members will be approved by Administrative Council (Admin) and Quaker Life Council (QLC).  Between sessions the sprint will be held accountable by Admin and QLC which will ensure that it maintains momentum and the work is completed.  In the event the sprint requires assistance, whether the need is perceived by the sprint itself or by others, Admin and QLC are responsible for providing the assistance.

Responsibilities (what the sprint will do):

1. Become familiar with the shared visions of what it will look like when our meetings are well-connected.
2. Become familiar with the structure of PYM’s governance and staff and the locations of all of our meetings.
3. Identify the current strengths, weaknesses, opportunities and pressures that will help or hinder our reaching the destination.
4. Inventory the ways meetings currently connect with each other.
5. Develop a wide range of ideas about the strategies, activities, resources, etc that could move us from our current location to the destination of connected meetings.  The initial list may include impossible ideas!
6. Develop a set of possible pathways.
7. Share possibilities with councils and others to receive fresh perspectives and feedback.
8. Develop a first draft proposed map to reach our destination.
9. Consult with any individuals or bodies that would be required to provide any kind of action or resources when enacting the proposal (councils, committees, meetings, staff, for example)

Outcomes (what will happen as a result of the sprint carrying out its responsibilities):

1. At least two opportunities for PYM Friends to play with ideas about pathways with the sprint and to ask questions and provide feedback on the sprint’s work in progress.
2. Give a status report to Continuing Sessions in November
3. Post an update to the PYM website about the progress of the sprint on an alt-monthly schedule at a minimum.
4. By March Continuing Sessions present a proposed plan (“map”) that identifies:
5. Specific outcomes of how our meetings will be connected
6. Recommended actions for our community that will result in reaching outcomes
7. Who would be responsible for the actions
8. Who would be consulted about the actions along the way. 
9. A timeline for the actions.

Next Steps (what will happen after the work of the sprint is complete):

1. The councils will propose next steps based on the reception of the proposed map at Continuing Sessions. 
2. The councils will be responsible for taking and reporting on next steps. Possibilities include activating additional sprints, discerning with the wider body, setting up a committee, working with staff, etc.