A recent virtual Recording Clerks Training hosted by Philadelphia Yearly Meeting shared helpful insights for those interested in becoming a recording clerk. Led by Deborah Haines and Becka Haines Rosenberg of Baltimore Yearly Meeting, the session showed how recording minutes can be more than just keeping track of decisions. Recording is a way to serve the community with care and attention, guided by the Spirit moving through the meeting. Here are key points from the training:
- Recording captures the Spirit’s movement within the meeting, turning spoken words into meaningful minutes. It changes the role from simple note-taking to a practice that builds trust, love, and unity.
- Clear minutes create accountability by tracking decisions, assigning responsibilities, and setting follow-up deadlines. Including unresolved concerns makes sure every voice is heard, even if full agreement hasn’t been reached.
- Noting moments of joy, laughter, and shared insights helps participants feel appreciated and valued. When minutes are hard to write, working together lets the group create a record that reflects both decisions and the spirit of the meeting.
- Receiving feedback on minutes is important. Welcoming corrections with openness and grace encourages teamwork and shows others that it’s safe to share suggestions.
The role of a recording clerk takes focus, humility, and care for the group. By listening carefully, writing clear minutes, working with others, and being open to feedback, clerks help meetings run smoothly and build trust within the community.
These practices make the role open to anyone willing to serve with care. Recording clerks play an important part in helping the meeting grow by capturing its work and encouraging a culture of trust and purpose.
